The PULSE Lab is looking for a responsible PULSELab Coordinatorto perform a variety of administrative and clerical tasks.

Specific Duties & Responsibilities

• Provide support to the lab director and members
• Assist in daily office needs
• Manage general administrative activities
• Make travel and meeting arrangements
• Prepare reports
• Maintain appropriate filing systems

Scheduling

• Calendar scheduling
• Invited talk scheduling
• Event scheduling
• Visitor meeting scheduling
• Keeping track of hours committed to various activities
• Send reminders

Document Preparation

• Prepare administrative documents for grant submission (budget justification, animal welfare, IRB protocols)
• Grant report preparation
• Print course exams
• Create and update lab manual

Travel Assistance

• Conference registration
• Reimbursements

Proofreading

• Grants
• Papers

Publicity

• Website and social media posts/updates
• News reports
• Website updates

Financial Assistance

• Keep track of charges to lab director's accounts
• Purchasing assistance
• Quote requests
• Budget projections
• Assistance with completing progress reports

Mid-level management interfacing with lab director and students/external stakeholders

• Animal Protocol management and responding to inquiries
• IRB Protocol management (continuing reviews, study reports)
• Manage director's to-do lists
• Manage Bibtex file of PULSE Lab publications
• Keep running list of PULSE Lab projects and collaborations
• Lab safety sheets
• Lab inspections (be present)
• Maintain list of awards cited in each publication (helpful for progress reports)
• On board new students and postdocs
• Manage computers
• Regularly update laboratory access

Recruiting & Admissions Assistance

• Respond to grad student inquiries about joining the PULSE Lab
• Compile and respond to undergrad student inquiries
• Screening admissions applications

Grant Preparation Assistance

• Find NH POs and potential study sections
• Email POs about appropriateness of ideas

Special Knowledge, Skills, & Abilities

• Proficiency in MS Office (e.g., Excel, Word, PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

• High School Diploma or graduation equivalent and some college course working the Biological Sciences, with Bachelor's degree preferred.
• One year of related laboratory experience.
• Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

• Bachelor's Degree.

Classified Title: Laboratory Coordinator
Job Posting Title (Working Title):PULSE Lab Coordinator
Role/Level/Range: ACRO40/E/02/CD
Starting Salary Range: $17.00 - $30.00 HRLY (Commensurate with experience)
Employee group: Casual / On Call
Schedule: 19.9 hrs/wk, M-F
Exempt Status:Non-Exempt
Location:Hybrid/Homewood Campus
Department name: Dept of Electrical and Computer Engrg
Personnel area: Whiting School of Engineering