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The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes.
TASK:
* Maintain a schedule of appointments for a manager or office
* Answer routine telephone calls, direct calls and take messages
* Greet and escort visitors
* Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other
publications/documents
* Arrange for the delivery of outgoing mail/packages with the mailroom
* Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
* Draft, proofread, edit and coordinate correspondence
* Perform research and retrieve information from databases and other resources
* Maintain tracking records and filing systems; archive files
* Maintain, update and serve as focal point for databases or spreadsheets
* Assist in planning, scheduling, organizing, and execution of meetings, events,
conferences, and off-sites
* Participate in meetings and events: may serve as recorder and may present position- related information
* Prepare access rosters and request security clearance transfers
* Assist in ordering supplies/equipment and arranging for office equipment repairs
* Perform administrative back up support for other offices
Desired Skill Set
- Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
- Demonstrated experience to participate productively as a contributing member in a team environment
- Demonstrated ability to be discreet and maintain confidentiality
- Demonstrated experience in the use of Microsoft Office and standard computer
- applications
- Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Education: High School Diploma and 1 yr of experience
Clearance: TS/SCI w/CI poly
We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.